Pricing Explained: How to Choose the Right Plan for Multi-Branch Businesses
Understanding SaaS pricing variables like users, locations, and features. A decision matrix to help you pick the right plan for 1-3 branches vs 10+ branches.
CoFounder, NexGenAds Technologies Pvt Ltd
TL;DR
Understanding SaaS pricing variables like users, locations, and features. A decision matrix to help you pick the right plan for 1-3 branches vs 10+ branches.
Why Pricing Confuses Multi-Branch Businesses
SaaS pricing is usually based on a single business. But multi-branch operations have different needs: more users, more locations, and more complex workflows. Here is how to think about pricing for your specific situation.
The Three Pricing Variables
### 1. Number of Users Most SaaS plans charge per user. For multi-branch businesses, count all staff who need access across all locations.
- Solo Module: Up to 5 staff users (good for a single branch with 2-3 staff)
- Business Plan: Up to 15 staff users (covers 2-3 branches with 4-5 staff each)
- Complete Plan: Up to 50 staff users (for 5+ branches with full teams)
### 2. Number of Locations Each branch needs its own configuration, staff assignments, and reporting. More locations mean more data and more complexity.
### 3. Feature Requirements Different businesses need different features:
- Basic: Lead management, customer database, basic reporting
- Advanced: Multi-branch support, role management, approval workflows
- Premium: AI insights, revenue forecasting, workflow automation
Decision Matrix
| Scenario | Recommended Plan | Monthly Cost |
|---|---|---|
| 1 branch, 3-5 staff | Solo Module | Rs 999 |
| 2 branches, 8-12 staff | Business Plan | Rs 1,899 |
| 3 branches, 15-25 staff | Complete Plan | Rs 2,499 |
| 5+ branches, 25+ staff | Complete Plan | Rs 2,499 |
| 10+ branches, 50+ staff | Contact Sales | Custom |
Example Calculations
Scenario A: Two-Branch Training Academy
- 2 locations with 4 staff each = 8 total users
- Needs: fee tracking, attendance, lead management
- Recommended: Business Plan at Rs 1,899/month
- Per user cost: Rs 237/month
Scenario B: Multi-Location Rental Business
- 3 locations with 5 staff each = 15 total users
- Needs: inventory sync, booking calendar, dispatch tracking
- Recommended: Complete Plan at Rs 2,499/month
- Per user cost: Rs 167/month
Scenario C: Enterprise Event Company
- 10 locations with 10 staff each = 100 total users
- Needs: full ERP with custom workflows
- Recommended: Contact sales for enterprise pricing
Cost Comparison: vs Manual Systems
When comparing SaaS costs, factor in the hidden costs of manual systems:
| Cost Item | Manual System | 1Grow |
|---|---|---|
| Admin staff time | 20 hours/week | 5 hours/week |
| Missed fee collections | 5-10% of revenue | < 1% |
| Staff overtime | Frequent | Minimal |
| Error correction | 2-3 hours/week | Near zero |
Tips for Choosing
- 1Start with Solo: Begin with one module, then upgrade as you grow
- 2Count all users: Include part-time staff who need access
- 3Consider growth: Pick a plan that accommodates 6 months of growth
- 4Request a demo: See the platform before committing
Free Trial
All plans come with a 20-day free trial. Full access, all modules, no credit card required. This lets you test the platform with real data before making a decision.
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